What is educational ERP?

03-28-2021 Hari Kondlapudi Views 2205

What is Education ERP ?

ERP stands for enterprise resource planning, but what does ERP mean? The best way to define ERP is to think about all the core processes needed to run a company: hiring, finance, HR, manufacturing, supply chain, services, procurement, and others. ERP integrates these complex processes into a single system. Modern ERP systems are anything but basic. They use the latest and advanced technologies – such as machine learning and artificial intelligence (AI) – to provide analytics, intelligence, visibility, and efficiency across every aspect of a business.

Education ERP software helps education institutions (universities, schools, colleges, institutes) to streamline the education process effectively without an error. For example, campus management solution, university mangement software, school management software, college management software, university ERP, etc. It allows education institutions to manage admission & fees collection process, attendance monitoring, examination management, student administration system, library management, finance, certificate mangement, HRMS and other day to day activities. This software could be desktop or web/cloud based and depends on institute/college/school requirement.

ERP is capable of managing an Institute or Group of Institutes or different types of Institutes and in combine a whole University in one solution.

The educational ERP is to manage every day activities including the admission process, staff management, classes management, assignment schedules, exams, certification, alumni management and more. All these activities are linked to the handling of massive students ( current and past) data and information and the staff details are important records that a school or college or university management cannot manage to misplace.

Manual processes of education firm require more time and resource to capture these details and at the same time, it is prone to lot human errors and data duplication. Institutes need educational ERP that can securely store, manage and maintain all these important pieces of information.

Using ERP solutions, administrators can record all institute's data on a single platform and access them from anywhere using desktop, mobile through secured user-defined access. They also serve as a backup system that preserves and update the data from time to time.

Need of educational ERP

Educational ERP software is now becoming essential in the schools, colleges and universities that too after the covid-19 pndemic. The main reason for the change in demand is how schools, colleges and universities are operating after the pandemic. Lot of new tasks became normal after the covid. Lot of data is flowing through the education institution and it is always a good idea to keep track of the data and make good decisions based on the data using data analytics.

Objectives

Education ERP software is an application which manages all the activities of the Educational institute. The objectives are as below;

To move towards paperless work and good governance : Educational ERP should move towards paperless for the data transfer between departments and managing students, parents, teachers
To maintain transparency across departments and consolidate the data across departments
To automate and improve the tasks like notifying students, faculty, alert users, report the needed info to all the participants
To Increase the efficiency of the students, teachers, parents, machines and processes
To standardize and streamline processes across the Institute(s)
To become globally competitive to get global accreditation
To make decisions based on the student data. Schools or colleges can take advantage of the AI, ML and analytics to generate reports which in turn can help them to make a better decisions.
To forecast admissions : Based on the past data, using AI and ML algorithms admissions can be forecasted
To access the information from anywhere i.e. mobile, web or any other terminal
To provide reports : This can help teachers to easily generate reports for students and parents to see and evaluate
It should be Cost effective solution, should save time and money for parents, teachers, students and school
Securely store data in the cloud or on premise, transfer the data securely across departments, students, teachers, parents.